My electronic invoice

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As of 15/01/2015, all invoices presented to public administrations must be in an electronic format.

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e-factura

What is e-invoicing?


An e-invoice is a document generated through an electronic invoicing or billing process. It has the same value and validity as a traditional paper invoice.

Electronic invoicing involves sending invoices (computer files with the content required by law) from issuer to recipient by electronic means (from one computer, mobile device, etc. to another), signed using recognised digital certificates that assure their authenticity and integrity.

Electronic invoices or e-invoices are fully valid in Spain.

The following legal provisions govern electronic invoicing:

  • Order EHA/962/2007 which develops certain provisions regarding electronic invoicing and the electronic conservation of invoices.
  • Other provisions that affect invoicing in general, and deal with electronic invoicing in some of their sections, are:
    • Royal Decree 1496/2003. Regulations governing invoicing obligations.
    • Directive 2001/115/CE, modifying Directive 77/388/CEE with a view to simplifying conditions imposed on invoicing.

Advantages



1. Cost savings

This process can save up to €0.75 for every invoice sent, and €1 for every invoice received. Ejemplo

2. Environmental advantages

Reduction in paper print-outs, use of ink, toner, saving costs on the physical storage of invoices, etc.

3. Speed

The electronic exchange of invoices substantially reduces the time taken to manage them.

4. More streamlined management

In terms of archiving invoices, accounting, storage...

5. Security

The use of digital certificates guarantees the integrity of the invoices and the authentication of the issuer.

6. Custodianship of documents

In digital format and in the long term.

7. Optimisation of processes

Reduction of repetitive tasks, human error, internal coordination, avoids the duplication of tasks...

8. Image

Innovation with regard to customers and a competitive and comparative advantage over the competition.

9. Opportunities

It makes collection and payment procedures more dynamic, increases visibility in terms of spotting possible late payments, and facilitates and speeds up the provision of information for inspection purposes.

10. Possibility of bidding in public competitions

Act 56/2007, regarding Measures to Promote the Information Society (LMISI), and Act 30/2007, regarding Public Sector Contracts, both establish the mandatory use of electronic invoices when awarding public state sector contracts.

Our platform



plataforma e factura

With our platform, integrating electronic invoicing into your company is simple. The entire invoicing process continues in exactly the same way right up to the last stage.

Instead of printing out and sending paper invoices, they will be transformed, signed, and sent electronically using the e-invoicing platform.

The e-invoicing platform is integrated into our electronic banking system. You do not need to install any new applications. Just sign into your electronic banking and you can issue invoices electronically:

  • Without needing an electronic certificate.
  • Without having to adapt to the system of each supplier or customer.
  • With the possibility of ‘saving’ paper.
  • Integrated with your ERP software.

With all the features and functions you need:


Sending
Invoices, self-billing, pro forma invoices, and rectification invoices.
Receiving
Acceptance, rejection, and even the inclusion of comments.
Signing
delegated and/or managed signing by the user.
Queries
Check the status of invoices: sent, read, accepted, rejected, etc.
Multiple formats
and conversion between formats ‘on the fly’ (Facturae, UBL,...)
VAT books
You can generate books for VAT paid and charged.
Attach files
to the invoice.                                                                                 
Custodianship
  • Store a copy of the invoice signed digitally
  • Store the details of invoices in a database for your consultation.
E-mail notification
sent to recipient and sender communicating any changes in the status of invoices.

Digital invoices are fully valid in legal terms in Spain, completely comparable to paper invoices.

If you have already asked your branch of Grupo Cooperativo Cajamar to register you on the platform, simply log into electronic banking, and you will find the E-INVOICING tab. Click on it to access your e-invoicing platform, where you will find all the options to manage your electronic invoices.

Our electronic invoicing platform is fully integrated into certain management programmes: Facturaplus Elite, Eurowin 8.0, Sicalwin, B2B Router, Digifactin, Dimoni, Ewin Eniac, etc. In these cases, your management programme will allow you to send and receive invoices without having to log into our electronic banking.

If your management programme is not integrated with our platform, you will have to export invoices to Facturae or UBL, and then access the electronic invoicing platform in order to import them.

If your customers have registered with our platform, invoices will appear in their ‘invoices for payment’ section as soon as you issue them. They will also receive them automatically if they use the invoicing platforms of Bankinter, Caja Madrid, Bancaja, Caixa Catalunya, Gobierno de la Rioja and Facturpyme.

If your customer is not registered with any of the above platforms, they will receive an email informing them that they have received an invoice and that they must register. To do that, they must use two codes: they will receive one in that same e-mail, and you must generate the other one using the option Tools > Settings > Manage codes.

Your customers can check at any time if they have received any invoices by clicking on the option ‘invoices for payment’. You can also ask for an e-mail to be sent to the recipient advising them that an invoice has been sent. To do that, go to the option Tools > Settings > Notifications

Under the option ‘invoices for payment’ you will see any invoices you have been sent by any of your suppliers who also use our platform or the platforms of Bankinter, Caja Madrid, Bancaja, Caixa Catalunya, Gobierno de la Rioja and Facturpyme.

With our platform, managing your electronic invoices is easy. To find the answers to any questions you might have, check out our handbooks: